Employer warning letter template

If you are having difficulties, you can select a warning letter template from the samples provided below:. Are You Short on Staff?

Registering Your Account. What is a Warning Letter? Here are the steps to prepare a warning letter for the next time you have a disciplinary situation: Writing the letter Remember, this is an official letter, therefore, you should carefully abide by some formatting guidelines to ensure that the information is clearly displayed in a professional manner.

The letter should follow this structure: Recipient's address: This appears a line or two below the sender's address, aligned to the left of the letter. Date: Write the official date of the letter a line or two below the recipient's address. Subject Line: The subject of your letter should be clear and concise.

For example, 'Warning Letter for Employee Name', followed by the reason for the reprimand. Salutation: You should follow a formal salutation such as 'Dear Mr. Opening paragraph: Get straight to the point of the warning letter. List the problem clearly and meticulously, as well as the reason for issuing the letter.

Include specific details within the first sentence. For example, if the event happened on a specific day, or if it is following a verbal warning that was carried out, it is advisable to date it. Body : Explain the action that's needed to correct the issue. For example, if you're implementing a correctional training scheme, list the specific details, along with the timeframe that will be given for improvement. Final paragraph: Advice what disciplinary action should follow.

For example, if the next step is the termination of employment, you need to write it clearly in this paragraph. This will protect your company against any legal disputes, ensuring you have given the employee ample time for improvements. You are hereby warned not to continue this inappropriate behavior in the future. If you do, you shall invoke the appropriate disciplinary action. Since you have never taken leave without permission before, I would like to request you to submit a written explanation for taking unauthorized leave within three working days of receiving this letter.

A copy of this letter will be put in your office personnel file. Kindly treat this as an urgent matter. Name of Employee Position in the Company. Your Name Position in the Company. This is a formal warning letter that follows two oral warnings about your attitude at work.

As you have failed to stop using offensive language after two oral warnings, it appears that you do not take the warning seriously. This is the reason we are sending you a written warning. We have high expectations of all the employees in this company to maintain a professional and cordial attitude at work.

You have not followed this requirement and must do so immediately or reap the consequences. You are an asset to the company as you produce excellent work, so we would not like to dismiss you. You might also create a plan with the employee to correct their behavior before you introduce more severe consequences, up to termination.

When warning an employee about behavior or performance, be clear and firm. Let the employee know that you want them to succeed. This employee warning form template can help you create your own employee warning notice document. The following consequences will be applied, in order of escalation, should you not demonstrate improvement or cease violation of company policies:.

We are determined to continue enlisting your expert knowledge as a [job title] within our company, and we will do whatever we can to help you improve your performance to meet our quality standards. Supervisor Signature: Supervisor name here Date: Date approved here Employee Acknowledgement: I hereby acknowledge that I have committed the above infractions and am able and willing to make the required corrections to continue my employment with [Company Name] Employee Signature: Employee name here Date: Date read here.

You received a verbal warning on January 25, We are determined to continue enlisting your expert knowledge as an internal systems engineer within our company, and we will do whatever we can to help you improve your performance to meet our quality standards. Related: How to Motivate Your Employees. Send this document in an email, with a subject line that clearly indicates the subject, or deliver a printed copy through HR.

You can also schedule a meeting to give the employee the written document and discuss plans for improvement. Warnings generally address the failure to adhere to workplace policies, inconsistent work performance or late attendance. Some events may call for immediate termination, including workplace harassment, fraudulent activity or verbal and physical violence toward coworkers. After delivering a warning notice, meet with the employee to discuss the next steps.

Listen to their concerns and emphasize your desire to improve the situation. Every company sets its own policies on the types of warnings used and the number of warnings an employee receives before termination or other disciplinary actions.